Issue #713, August 11, 2009

Topics at a glance... Get Fit For Fall ... iPhone Support Now Available ... AT&T Employee Discount Offer ... Fall 2009 Schedule of Classes ... Capital Assets Management ... Employee Self Service ... Spreadsheet Validation Webinar ... Rec Sports ... Academic Technology Classes ... Family & Community Medicine Grand Rounds ... Printing Services & Quick Copy ... Holocaust Survivor to Speak ... Holocaust Memorial Museum Exhibition ... HAM-TMC Library Updates ... UT Physicians Online Patient Survey ... Getting Around ... Traffic Alert ... TMC Parking System Conversion Update ... IT SecuritySense ... Procurement Services HUB Vendor ... Hoop Updates

Get Fit For Fall

Congratulations! More than 700 UTHSC-H faculty and staff members have signed up with the Living Well Health Manager, a collaboration between UT System and WebMD to create a new confidential online resource available for all UT SELECT members. Living Well provides a variety of personalized and powerful tools including the WebMD HealthQuotient (HQ). This health risk assessment helps identify your personal risk factors and provides a plan to reduce them. Complete your HQ by Friday, Aug. 14, and receive a free eco-friendly stainless steel water bottle.

Learn how UT staff members are “Living Well” with Up & At ’Em, a wellness program. Follow the Team CommQuest blog, only available on the intranet.

For more information about additional on-campus wellness resources, contact Sam.Hester@uth.tmc.edu, 713-500-3013.

iPhone Support Now Available

iPhone support is now available for UT faculty and staff. Learn how to configure iPhone connectivity to the UTHSC-H e-mail system. All iPhone users should be aware that Apple has released a patch that addresses a SMS vulnerability found in the iPhone. Learn how to close this hole and protect your information.

AT&T Employee Discount Offer

AT&T is now offering all UT Health Science Center employees a 20 percent discount off wireless monthly rates for existing or new customers. Unfortunately, students are not eligible unless employed by the university in some capacity. The Foundation Account Number (FAN) is 02551866.

For more information, visit the AT&T personalized UTHSC-H Web site or contact your AT&T sales representative, Erica Benedict, eb7082@att.com.

Fall 2009 Schedule of Classes

The Fall 2009 Schedule of Classes is currently available at the Registrar’s Office.

• Open registration is through Aug. 28. Payment is due Aug. 28.
• Open registration for DBPG is through Aug. 21. Payment is due Aug. 28.
• DHYG students have been registered by the Office of the Registrar. Payment is due Aug. 14.
• Late registration for GSBS, CLRS, NURS, SHIS and SPH students is Aug. 31 – Sept. 4. ($15 late fee).
• Late registration for DBPG is Aug. 24 – 28. ($15 late fee).

For more information, visit the Registrar’s Office.

Capital Assets Management Updates

E-Surplus

Surplus items are available to the entire UT community for institutional use. View e-surplus items online and click on ‘Current Listings’. Use the drop down box to choose The University of Texas- HSC. E-surplus will be available through Wednesday, Aug. 12. The surplus warehouse will be open for surplus pickup 9 a.m. – noon and 1 – 4 p.m., through Wednesday, Aug. 12.

Surplus Auction

Slapsale (the online auction) begins Thursday, Aug. 13.  Surplus will be auctioned online Thursday, Aug. 13 – Aug. 20. Visit the online auction to bid on items. Click on ‘Online Auctions in Progress’ and use the drop down box to choose ‘The University of Texas- HSC’. The warehouse will be open on Aug. 19 for preview of auction items. Auction pickup will be 9 a.m. – noon and 1 – 4 p.m., Aug. 25 & 26.

For more information, visit Capital Assets Management.

Employee Self Service

Employee Self Service allows employees with an active UTHSC-H user ID and password to view and update personal information such as home address, W-4, direct deposit and more. It is accessible from any computer that has Internet access. Look for the ‘Employee Self Service’ icon at the top of the UTHSC-H home page.

Please log into Employee Self Service and verify your personal information. Correct home addresses are important for Benefits coverage and mailings, especially for new ID cards that may be mailed for Sept. 1, 2009. Effective Sept. 1, personnel who have been employed by UTHSC-H longer than 60 days, may no longer list a university address as their current home address.

REMINDER: Direct deposit statements are now available online only through Employee Self Service.

Online training is available:

• Log in to the Training and Resource Center
• Click “Training Center” on the left
• Click on “Course Catalog”
• Type “Self Service” in the “Keywords” search box

You will find interesting tips for a mid-year personal data checkup on the Payroll home page.

For more information, contact Payroll@uth.tmc.edu.

Spreadsheet Validation Webinar

The Office of Research/Clinical Trials Resource Center will present, “Spreadsheet Validation: Tools and Techniques to Meet FDA Requirements,” from 10 – 11:30 a.m., Aug. 25, in MSB B605. David Harrison, a principal consultant with ABB Engineering Services, will conduct a crash course in bulletproofing your Microsoft Excel spreadsheets. Discover best practices and options for validating spreadsheets and learn exactly what the FDA looks for and why, including examples of noncompliance and regulatory concerns.

Pre-registration is required to attend as space is limited. Contact Kimberly.Wilson@uth.tmc.edu, 713-500-7911 to request registration.

Rec Sports

Softball League

UT/TMC Fall Co-Ed Softball League registration is now open. Games will be played from 6:30 - 9:30 p.m. on Monday and Tuesday nights beginning Aug. 17. Cost is $225 for UTHSC-H students and $275 for all others. Registration and payment are due by today, Aug. 11.

For more information, contact Kelly.McNamara@uth.tmc.edu, 713-500-8422.

Academic Technology Classes

Academic Technology will present classes in Adobe Flash in August. The schedule includes:

Flash Intro – 8 – 11:30 a.m., Aug. 14
Flash I – 8 – 11:30 a.m., Aug. 17

Both classes will be held in the HAM-TMC Library's street-level classroom. Attendance in Flash Intro is required for admittance to Flash I. Seating is limited. To view more classes offered by Academic Technology, visit AT Classes from the Multimedia Scriptorium

To reserve seats, contact William.C.Daffin@uth.tmc.edu, 713-500-3540.

Family & Community Medicine Grand Rounds

The University of Texas Medical School at Houston presents the Family & Community Medicine Grand Rounds, 1 – 2 p.m., Wednesdays throughout August, in MSB 2.135. The schedule includes:

• Aug. 12 – “Coronary Artery Bypass Surgery,” presented by George Letsou, M.D., professor, Cardiothoracic Vascular Surgery, UT Medical School at Houston.
• Aug. 19 – “Biliary Tract Disease,” presented by John Potts, M.D., professor, director, Department of Surgery, UT Medical School at Houston.

For more information, contact Carolyn.Love@uth.tmc.edu, 713-500-7604.

Printing Services & Quick Copy

The final date for submitting printing service requests to UT-Printing Services for fiscal year 2009 funds will be Aug. 20. The final date for submitting quick copy requests for 2009 funds will be Aug. 24.

For more information, contact Printing & Media Services, 713-500-4888.

Holocaust Survivor to Speak at HAM-TMC

Walter Kase, Holocaust survivor, will speak at 6 p.m., Tuesday, Aug. 18, at the HAM-TMC library, 1133 John Freeman Blvd. Kase spends much of his time speaking to high school students, college students, businesses and organizations about the harrowing experiences suffered under Nazi tyranny. During his experiences he endured forced labor camps and five concentration camps. When he was liberated at age 15, he weighed 65 pounds and learned that most of his family had been exterminated. This program is presented in conjunction with the exhibition Deadly Medicine: Creating the Master Race.

Seating is limited. To RSVP, contact Caroline.Schuster@exch.library.tmc.edu.

Holocaust Memorial Museum Exhibition

The United States Holocaust Memorial Museum’s traveling exhibition, Deadly Medicine: Creating the Master Race, is currently on display at the HAM-TMC library through Aug. 24. The exhibition examines how the Nazi leadership, in collaboration with individuals in professions traditionally charged with healing and the public good, used science to help legitimize persecution, murder and, ultimately, genocide.

The exhibition contains reproductions of historical photographs, films and testimony from Holocaust survivors. It is a self-guided tour that takes approximately 20-30 minutes to see.

For more information, contact 713-799-7169.

HAM-TMC Library Updates

Classes

The HAM-TMC Library offers these upcoming classes:

• PubMed – 6:30 – 7:30 p.m., Aug. 18
• PubMed – 3 – 4 p.m., Aug. 20
• Finding Electronic Resources – 11 a.m. – 12:30 p.m., Aug. 21

All classes are free and offered in the library classroom. View the complete class schedule and register.

UT Physicians Online Patient Survey

Share your experience with UT Physicians Clinics using the online patient survey. In order to help better serve patients, UT Physicians invites its patients to participate in an online survey. Using the survey, patients can let UT Physicians know about its performance on various aspects of their medical care experience in UT Physicians clinics.

The survey takes about five minutes to complete and also provides patients the opportunity to offer comments and suggestions. Share your medical care experience by participating in the UT Physicians Online Patient Survey.

For more information, contact Donald.E.Meade@uth.tmc.edu, 832-325-7314.

Getting Around

The Getting Around section of the intranet provides all the information you’ll need to get around the Texas Medical Center.

• Traffic Alerts – UT Shuttle notices, TMC area road closures, construction notices and METRO notices.
• Commuter Options – Discover transportation options serving your area.
• Submit a Vanpool – Post or view vanpool openings.

For more information about parking and shuttle services, visit the Auxiliary Enterprises Parking/ Shuttle Services.

Traffic Alert

Texas-Sterling Construction will be closing northbound traffic access to E. Cullen Street between John Freeman Boulevard and Ross Sterling Avenue through Sunday, Aug. 16. During this time, traffic will be open to southbound traffic only. All northbound traffic on E. Cullen Street will be directed to turn west on John Freeman Boulevard toward Fannin Street and then north to Ross Sterling Avenue. All accesses and driveways on E. Cullen Street will remain open via Ross Sterling Avenue. The contractor will provide all traffic control during the closure.

For more information, contact Texas Medical Center Security, 713-795-0000.

TMC Parking System Conversion Update

TMC is continuing their parking equipment conversion. Over the next several weeks and months, those of you who park in a TMC lot or garage will receive a new access card. Some of you have already received your new card. Your access card will arrive via interoffice mail. Please see the list below for conversion dates.

Please remember to keep your old parking card during the transition of the entire campus as it will be needed when parking on campus at nights and on weekends. This has been one of the biggest issues the conversion process has faced.

If your parking area is scheduled for conversion within the next week and you have not received your new parking card, please contact parking@uth.tmc.edu or call the Texas Medical Center at 713-747-7275.

If you have any questions regarding this schedule or the conversion process, contact Eve Grubb at 713-791-6149.

IT SecuritySense

"Be Careful What you Share on Social Networking Sites" is the focus of the August 2009 issue of the SecuritySense newsletter, available at SecuritySense online.

Procurement Services HUB Vendor

Each month, the Procurement Services HUB program will profile a new HUB vendor. This month’s featured HUB vendor is Scimetrics. For more information, contact Nina.Lahasky@uth.tmc.edu, 713-500-4862.

HOOP Updates

Several policies in the Handbook of Operating Procedures (HOOP) have been revised and updated. Please check out HOOP What's New for specifics on new policy changes or the HOOP 2009 What’s New Archive for all 2009 policy changes.

For general HOOP information, visit HOOP online.